RAG Indicators Monthly Project Management Status

A Project Status Meeting is used to confirm progress on a project or initiative and to maintain project momentum.

It is very common for a project status to be reported by RAG.  RAG being the acronym for Red, Amber, Green.  The basic principle is:

  • Green = project is on track
  • Amber = some issues, being managed, needs to be closely monitored
  • Red = serious issues, dates being missed, recovery plan required
This simple approach makes it very easy for the projects at risk or in trouble to be identified and action taken.

The RAG reporting definitions and criteria need to be clearly communicated

An example would be as below

Dimension RAG Status Guidelines
Schedule Green Schedule on Target
Amber Likely to be delays
Red Delayed
Scope Green In Line
Amber Likely to be changes
Red Significant changes
Cost Green On Target
Amber Likely to be overrun
Red Cost overrun
Benefits Green On Target
Amber Likely to be reduction
Red Benefits reduced
Open PowerPoint

Step 1: Insert Table

Step 2: Select white color for lines for 1st column

Step 3: Select 1st column

Step 4: Select fill color as black for 1st column

Step 5: Select 2nd and 3rd column

Step 6: Apply borders to 2nd and 3rd column

Step 7: Adjust table size

Step 8: Enter Text

Step 9: Insert Shape

Step 10: Change Shape color to black

Step 11: Duplicate shapes

Step 12: Insert Shape

Step 13: Duplicate shapes

Step 14: Enter Status Text

Step 15: Preview Slide

Scope of Usage
  • Can be used by Portfolio, Program and Project Managers to communicate Project status
  • Can be used as a progressive tracker and a handy business metaphor for every workstream